Gala Film Submission Rules and Regulations

admin 2023/10/28 15:05
RULES & REGULATIONS
SUBMISSION
AGENDA

Celebrating Without Competition

Gala Film is a unique event at HIFF that stands apart from the competitive categories. It’s not about vying for awards or recognition but rather a celebration of cinema’s timeless impact on society. These films are selected for their cultural, artistic, or historical significance, and they’re here for the purpose of public enjoyment and appreciation. Gala Film is an opportunity for all to come together and be moved by the beauty of storytelling on the silver screen, transcending boundaries and fostering a love for cinema that knows no competition.

Eligibility

  • Submitted films must be related to the film industry and can include documentaries, short films, feature films, and other cinematic productions.
  • Films must not exceed 180 minutes in length.
  • Films can be in any language but must include English subtitles (if not in English).

Submission Deadline

  • All submissions for the Gala Film must be received by 15th January 2024.
  • Late submissions may not be accepted.

Submission Process

  • Films should be submitted via the official HIFF website or through Eventival official account of HIFF.
  • Each film should be accompanied by a completed submission form, including details about the film, the director, and the production team.

Submission Guidelines

  • All films must have been completed after January 1st, 2023.
  • All films must have English subtitles if they are not in English.
  • All applicants must complete the online entry form on Eventival.
  • All films must comply with the rules and regulations of the festival, which can be found on the festival’s official website www.hiff.vn.
  • All films must be available for screening in DCP format if they are selected for the festival.
  • All films must have not been screened publicly in Vietnam before the festival dates.
  • All films must have not been broadcasted or distributed online before the festival dates.
  • Provide a password-protected Vimeo link in the entry form via Eventival.
  • The applicant must have the legal right to submit the film and grant HIFF the permission to screen the film during the festival and for promotional purposes.
  • The applicant must ensure that the screener and the DVD/Blu-ray copy are of good quality and match the final version of the film.
  • The applicant must provide a synopsis, a director’s biography and filmography, a director’s statement, a poster, a trailer, and at least three stills of the film in digital format.
  • The applicant must inform HIFF of any changes in the contact information or the availability of the film after submission.

A. Feature for Screening: Film for Screening must be submitted in clean DCP format, or clean MOV ProRes 422HQ (if DCP is not available). Detail specification as follow:

Clean DCP (with no burned-in subtitles)
Resolution: DCI 2K Flat (1998×1080) or Scope (2048×858)
Framerate: 24fps
Audio: 5.1 surround

Clean MOV ProRes 422HQ (with no burned-in subtitles)
Resolution: original resolution
Framerate: 23.98fps, 24fps or 25fps (preferable 24fps)
Audio: PCM uncompressed 24-bit, Stereo or 5.1 Surround

B. Subtitles: All film must be submitted with Separate Subtitles in both English and Original language, and/or Dialogue List/Spotting List.

Notification

  • Filmmakers will be notified about the status of their submission by 15th February 2024.
  • Selected films will receive an official invitation to the Gala Film.

Rights and Permissions

  • By submitting a film to the HIFF Gala Film, filmmakers grant the festival the right to screen the film during the festival dates and use excerpts for promotional purposes.
  • By submitting your film to the HIFF, you agree to grant the festival the right to screen your film during the festival dates and use excerpts of your film for promotional purposes.
  • By submitting your film to the HIFF, you declare that you have obtained all necessary rights and permissions for your film and that you are not infringing any laws or regulations.
  • By submitting your film to the HIFF, you accept all decisions made by the pre-selection committee and the jury as final and binding.
  • By submitting your film to the HIFF, you agree to abide by all rules and regulations of the festival and cooperate with the festival organizers in case of any issues or queries.

Contact Information

  • For any inquiries or further information regarding Film Gala submissions, please contact:
  • Email: hiff@vietfest.vn
  • Phone: 094-550-9936

The HIFF Gala Film provides an opportunity to showcase cinematic creations, documentaries, and other film industry-related works. We invite filmmakers to share their vision, creativity, and passion with the audience at HIFF and celebrate the art of filmmaking. Join us in making the Gala Film a memorable part of the Ho Chi Minh City International Film Festival.