General Policies of HIFF

1. Mission and Vision: Have a clear mission and vision statement that outlines its purpose, goals, and values. This provides a guiding framework for all festival activities.

2. Inclusivity: Embrace diversity and inclusivity, welcoming films from various genres, countries, and backgrounds. It should actively seek out underrepresented voices and perspectives.

3. Transparency: All festival operations, including selection processes, should be transparent and well-documented. Clear guidelines and criteria should be available to filmmakers and the public.

4. Fair Competition: Ensure fair competition among films. Judges and selection committees should be unbiased and not have favoritism.

5. Filmmaker Support: Offer supports and resources to attending filmmakers, such as accommodation, travel assistance, and networking opportunities.

6. Respect for Intellectual Property: Respect copyright and intellectual property rights and ensure that all films are screened with the necessary permissions.

7. Audience Experience: Prioritize the audience experience, providing comfortable screening venues, clear schedules, and opportunities for discussions and Q&A sessions.

8. Sustainability: Consider environmental and social sustainability in festival operations, such as reducing waste and promoting eco-friendly practices.

9. Security and Safety: Ensure the safety and security of all attendees, including filmmakers, guests, and the audience. Implement necessary measures for crowd control, health, and safety.

10. Promotion of Local Cinema: Support and showcase local filmmakers and their works, contributing to the growth of the local film industry.

11. Feedback Mechanism: Establish a feedback mechanism for participants, filmmakers, and the audience to provide input and suggestions for improvement.

12. Financial Responsibility: Manage finances responsibly, ensuring that the festival remains economically sustainable and transparent in its financial operations.

13. Community Engagement: Engage with the local community and build partnerships with local businesses, organizations, and educational institutions to create a sense of shared ownership and participation.

14. Compliance with Laws and Regulations: Ensure that the festival complies with all relevant laws and regulations, including those related to film classification, copyright, and public events.

15. Data Protection: Protect the privacy and data of all participants, including filmmakers, sponsors, and attendees, in accordance with data protection laws.

16. Emergency Preparedness: Have a plan for handling emergencies, including medical incidents, natural disasters, and security threats.

17. Accountability: Be accountable to its stakeholders, including filmmakers, sponsors, the audience, and the local community. It should be open to constructive criticism and improvements.

18. Adaptability: Be open to adapting the festival to changing circumstances, such as technological advancements and shifts in the film industry.

19. Code of Conduct: Establish a clear code of conduct for all participants and attendees, promoting a respectful and harassment-free environment.

20. Quality Control: Maintain quality control over the selection process, ensuring that only the best films are showcased.

21. Promotion of Film Culture: Contribute to the promotion and preservation of film culture by organizing educational events, workshops, and retrospectives.

These general policies can provide a strong foundation for organizing a successful and ethical film festival. 

Specific Policies for the Context of Vietnam

1. Cultural Exchange and Diplomacy: HIFF aims to promote cultural exchange and diplomatic relations through the medium of film. It should actively seek partnerships with foreign embassies, cultural institutions, and international film organizations to foster cultural dialogue.

2. Support for Vietnamese Filmmakers: HIFF should prioritize the support and promotion of Vietnamese filmmakers and their works. Special showcases, awards, and financial incentives can be introduced to encourage the growth of the local film industry.

3. Government Collaboration: Establish a collaborative relationship with government authorities, ensuring that the festival complies with all legal and regulatory requirements, including film classification and public screening permits.

4. Localization: Promote and celebrate Vietnamese culture and heritage through film. Include screenings of classic and contemporary Vietnamese films that reflect the country’s history and identity.

5. Language and Subtitles: Given the diverse language landscape in Vietnam, offer films with a variety of language options and ensure that Vietnamese films have English subtitles to enhance accessibility for international attendees.

6. Environmental Responsibility: Implement environmentally responsible practices in festival operations, such as reducing plastic waste, encouraging public transport, and minimizing energy consumption.

7. Accessibility: Make festival venues and activities accessible to all, including individuals with disabilities, by providing necessary facilities and services.

8. Data Protection and Privacy: Ensure that the personal data of attendees, including filmmakers and sponsors, is protected in compliance with Vietnamese data protection laws.

9. Local Community Engagement: Foster engagement with the local community by involving local businesses, schools, and artists in festival activities. Organize special screenings and events for local residents.

10. Regional Collaboration: Promote collaboration with film festivals and organizations in neighboring countries in Southeast Asia to enhance regional film ties and understanding.

11. Youth and Education: Offer educational programs, workshops, and screenings aimed at engaging and educating the youth in Vietnam about the art of filmmaking.

12. Quality Control for Vietnamese Films: Maintain a rigorous quality control process for Vietnamese films to ensure that only the best works are showcased, contributing to the professional growth of local filmmakers.

13. Content Moderation: Establish content moderation policies for Q&A sessions, discussions, and online forums to maintain respectful and constructive dialogue.

14. Security and Safety: Implement robust security measures to ensure the safety of attendees, given the potential for large crowds at festival venues.

15. Adaptability to Technological Changes: Be open to adopting technological advancements in the film industry, such as digital distribution and online screenings, while preserving the essence of the festival.

16. Media Relations: Develop a media relations policy that ensures accurate reporting and responsible journalism in coverage of the festival.

17. Sponsorship and Brand Partnerships: Create clear guidelines for sponsorships and brand partnerships, ensuring that they align with the festival’s mission and values.

18. Economic Impact: Evaluate and promote the festival’s economic impact on the local economy, including tourism, hospitality, and related industries.

19. Intellectual Property Rights: Strictly enforce intellectual property rights, protecting filmmakers and content creators from piracy and unauthorized distribution.

20. Film Preservation: Advocate for the preservation and restoration of Vietnam’s cinematic heritage, including classic films and historical footage.

These specific policies for HIFF within the context of Vietnam will help ensure the festival’s success while promoting the country’s cultural identity and film industry. It is essential to regularly review and adapt these policies to meet changing circumstances and evolving goals.